WebStudio Amsterdam: 40% time savings with automated time tracking

WebStudio Amsterdam, a web development agency with 15 developers, spent hours each week manually collecting and checking timesheets. With Adcompro, this process is fully automated.

The challenge

At WebStudio, hours were tracked in a shared Google Sheet. Every Friday, project managers had to manually add up hours per project, check for errors and create reports for clients. This process cost an average of 6 hours per week in administration.

“Every Friday afternoon I sat counting hours in spreadsheets. Errors only came to light during invoicing, sometimes weeks later.”

The solution

WebStudio implemented Adcompro with a focus on time tracking and the approval workflow:

• Daily time entry — Developers log hours directly to the correct project and milestone
• Approval workflow — Managers approve submitted hours or reject them with feedback
• Automatic reports — Client reports are automatically generated with the correct hours and rates
• Quick Time Entry — Quick entry mode for developers who want to log their day fast

The results

“The approval workflow completely transformed our process. Errors are now spotted and corrected immediately, instead of weeks later during invoicing.”